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Receptionist/Administrator

THE ROLE:

As the reception-based administrator you will be responsible for all front of house activities, being the professional face of the business while supporting the Finance, Purchasing and HR departments.

DUTIES & RESPONSIBILITIES:

  • Answering the main reception and directing calls to the right recipient.
  • Answering the visitors intercom and authorising visitors in line with the security policy.
  • Welcoming clients and visitors, ensuring sign-in procedure is followed and passes are issued.
  • Receiving daily post and deliveries and passing these onto the correct person / department.
  • Sales order processing with Progress our Production Planning Software Package.
  • Scanning job cards and other documents with Invu (document management system) onto our server so all staff can access the information.
  • Initial point of contact for absences, recording these and informing supervisors.
  • Dealing with holiday and absence requests and inputting this data onto Progress Planning Software Package and a public folder database on the server, so managers have access to all holiday requests and absences.
  • Ordering and maintaining office supplies.
  • Ordering and maintaining database regarding safety boots.
  • Filing of all supplied and customer invoices, delivery notes, paid invoices and Sales Orders.
  • Matching Supplier statements against invoices.
  • Ordering Lunch from a local company for visitors when requested.
  • Sending various parts via carriage and processing online.
  • Arranging travel and accommodation when required.

KEY SKILLS & QUALIFICATIONS:

  • A friendly and welcoming telephone manner with a positive and professional attitude.
  • Confident with the ability to communicate at all levels.
  • Previous administration experience with the ability to multi-task.
  • Experience with Microsoft Word and Excel.
  • The ability to manage your own workload and prioritise.

THIS VACANCY HAS BEEN FILLED.

Please feel free to contact us for more information or for an informal discussion about current opportunities.
If we do not have a current vacancy to suit your skills, we always welcome speculative CV’s.

Email: hr@norco.co.uk
Phone: 01202 623 934

CURRENT VACANCIES

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